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  • Organising Tasks

    October 17, 2018
  • Do you have a way to manage your tasks?

    Having a business can bring with it so many things to do with very long to do lists that never seem to get shorter.  It seems that as soon as you cross one task off the list another three jump back on the list.

    For years, I used to write down my lists and I ended up with many different lists reflecting different types of tasks.   Given we are Virtual Assistants, we do work for a variety of different businesses which saw me having several different lists reflecting the work required for different clients.   Even just reading that sentence overwhelms me.

    I am an extremely organised person but the various different lists were doing my head in.  I had to find something to make it easier and reduce the notepads and paper I had on my desk.

    There are many programs available to help manage to do lists and I have tried a few of them but one I found has been particularly useful for myself and my business.

    This program is called Asana.

    Asana keeps all my tasks together and I can segregate them into separate projects which are applicable to each of my clients.

    I can add my clients to the projects if I wish and they can continue to allocate me tasks as they think of jobs to do.

    Imagine this, you are working at your desk on something and all of a sudden another task springs to me.  Let’s face it, this happens a lot right?   Well, rather than just writing that task down and getting to it “eventually” you can just open the window with Asana, add the task and assign it to someone.  Job done.  How easy is that?

    The alternative is that you write it down, it sits on your notepad for a few days, then when you get back to it, you take the time to either do it yourself or email someone to do the task.   Phew, the previous paragraph sounds so much quicker, right.

    The other advantage to having a program like Asana is, if you have a few people working on one project then they can all be added to the project and collaborate.  Maybe you need to organise an event and you have people booking speakers, someone looking after the marketing, someone paying for suppliers etc, they can all put notes on the project everyone knows how things are progressing.

    So, what are the main benefits from using a task management program?

    • Everything is listed in one area and you don’t risk losing notes or sheets of paper that you may have in various places.
    • You may feel more organised as you can see everything at a glance.
    • You can set reminder dates to ensure tasks are done when they are due.

    If you are drowning in tasks and not sure how to get out of that rut where you feel like you are getting nothing done then I urge you to check out Asana or another task management program.

    To find other programs, you can use Google, Task Management websites or programs and many will come up.

    As a Virtual Assistant we can assist you with many administration tasks which will reduce those to do lists even more.

    If you are interested in chatting with us about this and how we can help then why not book in for a FREE Strategy session.  If you are local to Brisbane we can do this Face to Face, if you are anywhere else we can just do a conference call.   You can make an appointment here:  https://calendly.com/beyondthemaze/va-strategy-session